Strategic plan

  

 

 

 KIMANI NGUNJIRI HIGH SCHOOL

P.O. BOX 17933, NAKURU

Tel: 0731 546145

 

 

29th FEB, 2016

 

RE: STRATEGIC PLAN FOR KIMANI NGUNJIRI HIGH SCHOOL

 

Please find attached Strategic Plan for Kimani Ngunjiri High School.

 

Thank you.

 

Yours faithfully

 

 

 

JAMES NDEGWA

PRINCIPAL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

STRATEGIC PLAN

2016-2021

 

 

Table of contents

Table of contents ………………………………………………………………(ii)

Acronyms ……………………………………………………………………..(iii)

Acknowledgement ……………………………………………………………(iv)

Foreword ………………………………………………………………………(v)

Principal’s report ……………………………………………………………...(vi)

CHAPTER ONE

1.0 Introduction ………………………………..……………………………….  1

CHAPTER TWO

2.0 Situational Analysis ………………….…………………………………….. 3

2.1 Stakeholders Mapping ………………………...…………………..……….. 3

2.2 Students Enrolment ……………………………....……….……………….. 5

2.3 Performance of the school ………………………………............................. 6

2.4 Teaching staff …………………………………………...………………....11

2.5 Non-teaching staff …………………………………...…………………….12

2.6 Members of BOM and PTA ………………………………………..….…..12

2.7 Organization Structure …………………………………………..…….…..14                                            

2.8 Physical facilities …………………………………………..……………...16

2.9Learningresources ………………………………………………………….16

2.10 Financial Analysis ………………………………………………………17

2.11 SWOT …………………………………………………………………. 18

2.12 PESTEL …………………………………………………………………19

CHAPTER THREE

3.0 Strategic direction ………………………………….…………………….21

3.1 Vision ……………………………………………….……………………21

3.2 Mission ……………………………………………..…………………….21

3.3 Core values ……………………………………..………………………..21

3.4 School Motto …………………………………….……………………….21

CHAPTER FOUR

4.0 Strategic objectives ………………………….…………………………… 22

4.1 Academic development and performance ……………………………….. 22

4.2 Discipline Enhancement …………………………………………………. 22

4.3 Infrastructure and facilities ………………………………………………..22

4.4Staff and student welfare …………………………………………………..24

4.5 Improving financial management ……………. …………………………..25

4.6 Improving administration management …………………………………...25

4.7 Teaching and learning materials ………………………………………….. 25

CHAPTER FIVE

5.0 Implementation Matrix/Plan ………………………………………………26

CHAPTER SIX

6.0 Monitoring Matrix ……………………………………………………… 39

CHAPTER SEVEN

7.0 Evaluation Matrix ………………………………………………………..43

ACRONYMS

 

BOM                      Board of Management

PTA                        Parents Teachers Association

CDF                        Constituency Development Fund

TSC                        Teachers Service Commission

HOD                       Head of Department

ICT                         Information Communication Technology

IT                            Information Technology

FSE                         Free Secondary Education

CBE                       Curriculum Based Establishment

SWOT                    Strength, Weaknesses, Opportunities and Threats

UNICEF                United Nations Children Fund

T/L                         Teaching and learning

TOD                       Teacher on Duty

SMASSE               Strengthening Mathematics and Science in Secondary Education

KCSE                     Kenya Certificate of Secondary Education

PESTEL                 Political, Economic, Social, Technological, Ecological and Legal

MS                          Microsoft

DVD                       Digital Versatile Disc

ACKNOWLEDGEMENT

This strategic plan is a roadmap that gives the way forward for our institution for the next five years and spells out our future aspirations. The preparation of this document has not been an event but a process that involved extensive teamwork and consensus building. It is indeed true that individual capacities win games but team work helps in winning championships. Members profoundly reflected on the long and arduous journey from our humble beginnings to where we are and projected where we would want to be in the next five years. This is a product of open and consultative forums of all the concerned stakeholders on envisaged resource availability and viable future utilization.

 

We in particular thank the strategic plan committee headed by Mr. James Ndegwa the lead expert who steered the process to its satisfactory completion.

 

We as the committee most sincerely thank the BOM for availing resources throughout the whole process and in particular the BOM chairman who always chipped in ideas and Mr. Daniel Mwangi (PTA Chairman) who sat in the committee all through and encouraged us to move on.

 

Much regards go to the principal who sat with the committee all through and enormously gave the school strategic plan vision. She stimulated our thinking always linking on the plight of the child and the community that was in our hands. We as the committee honour the contribution of the Heads of Departments, teachers, the support staff and students who didn’t shy away from giving their expectations.

 

As we converge towards our mission, let us all put our synergies together. Regardless of our divergent views, if only we can employ teamwork as stakeholders, we can rise to overcome our challenges.


 

FOREWORD

Kimani Ngunjiri High School is an equal opportunity educational institution established to mitigate the souring levels of illiteracy and the evidently endemic negative attitude towards education amongst the members of the immediate catchment – community of Kirima Village.  That decision having been made about four years ago, the most immediate challenge was to change the negative attitude which was threatening to get out of hand.

 

The fundamental objectives of setting up the school were twofold:-

  • To cater for the educational needs of the local community by reducing the distance that students had to travel in search of education.
  • To change the attitude of the local community on the value of education in the development of the area.

The school started literally from the scratch; without any infrastructure. It never had a classroom, a compound, an office not even a flag. To start with, the school had to share everything with the parent primary school.

The leadership of the principal, the pioneer of the school provided the impetus for the achievement of the objectives of the school. Under her able leadership we have been able to construct four classrooms, purchase a water tank, set up toilets and other conveniences and above all a science laboratory. The expansion of the laboratory is currently underway.

 

We would not have achieved this feat without the assistance of and partnership with the Ministry of Education , the Catholic Diocese of Nakuru and the local CDF  committee. These entities have worked jointly with us to facilitate the setting up of the infrastructure and provision of staff to run our institution. Our institution would not have achieved any amount of success without a team of dedicated teachers and the non-teaching staff.

 

Looking back, we can confidently state that we have made a quantum leap toward the achievement of our set objectives. Though we cannot boast of academic excellence in the two national examinations that our students have sat, we can confidently state that we are on the right track. The very fact that we have been able to change the attitude is evidence of good tidings ahead.

 

Our mission statement is: To empower learners through quality education by focusing on diligence, integrity and high level discipline to transform self and society for the glory of God.

 

GITHUI .J. – Chairman BOM

LL.M (University of South Africa)

LL.B. (University of Nairobi)


MESSAGE FROM THE PRINCIPAL

 

 

I was promoted to be the first principal of Kimani  Ngunjiri High School on 8th Jan  2015. I took this challenge with 24years working experience as a teacher in a number of schools. The start was challenging since the school had no qualifies teachers, infrastructural inadequate funds and enrolment was low.

Setting in place structures and creating hope in students and the local community was imperative. With support of Education officers. The management teams namely PTA and BOM were established.

 

The deployment of Mrs. Eunice Mutinda as my deputy principal was a blessing due to her vast experience and zealous commitment to duty. We took time to visit the local primary schools and aggressively marketed the school. Our institution and community confidence is growing stronger as manifested with the number of parents seeking admission. The school has 6 teachers, a strong BOM and PTA body.

 

The BOM through proper guidance of a visionary chairman is seriously looking at mechanisms to mobilize well wishers and sponsors to the needy students plight to avoid drop out.  Within the first year the school has acquired the following facilities 3 class rooms of which one was converted to a temporary administration block, boys toilet with 6 closets and a urinal, Girl’s toilet with 8 closets and a store all through CDF Funding. The parents were also able to construct a makeshift kitchen and install a 5000 litre plastic tank to cater for the students lunch programme. There is a science Lab which is also upcoming being funded by CDF. We hope to receive more funding from CDF and other well wishers to see the completion of the lab and other projects.

 

The BOM saw the need to have clear projections and come up with a strategic plan to guide the school growth for the next five years. This would give a clear roadmap to any project undertaken.

 

The school has ensured high level discipline and tempered it with effective guidance and counseling programmes in order to create a conducive learning environment. The school has regular meetings with parents to chat the way forward and also enlighten them on the parameters of education for we believe in the school motto “Education empowers”.

 

The school is actively involved in community work such as cleaning up exercise in the nearby shopping centres and tree planting programmes.

 

As the school mission states we are striving to promote academic excellence and provide the opportunity for students to attain individual social, intellectual and physical potential. This is by ensuring proper curriculum implementation in curricular and co-curricular programmes. The strategic plan will be a tool for motivation, resource mobilization and a measure of performance. It aims at creating a strong foundation for the future of the school and the characters who go through it.

 

James Ndegwa

Principal

 

 

 

CHAPTER ONE

 

1.0 HISTORICAL BACKGROUND INFORMATION

 

1.1 Location

Kimani Ngunjiri High School is situated within Nakuru County, Nakuru North District, Bahati Location. It is located about 2 kilometres north of Nakuru district, Meroreni location. It is located about 13km East of Nakuru town behind Lanet military barracks via machine shopping centre.

 

Members of the community approached the CDF patron and expressed their desire to start a secondary school. They approached Ndimu Primary school management committee which agreed to demarcated 2acre piece of land. Though this is the portion of land where the school stands, the land is yet to be issued with a title deed but the process is underway.

 

The nearest secondary was about 3km away and parents had to take their children to public schools in town. The increasing cost of fare was becoming prohibitive leading to increased drop out before transition to secondary school.

 

The construction work started in 2013 under the management of Mr. Paul Thairu, the Head teacher Ndimu Primary School project management committee which led to three permanent classes and a boy’s toilet fully constructed through the funding from CDF, Bahati Constituency.

 

The first pioneer class of 35 students enrolled in form one on 4th Feb, 2015 under the headship of Mr. James Ndegwa the current school principal. The school is currently receiving funding from the government under the free secondary education (FSE) which has relatively eased the burden on the parents. 

 

The school is encouraging the young parents who may have done KCPE to further their education through a window of opportunity for mutual students education offered by the school which will culminate to sitting for KCSE exams.

 

Majority of parents missed education empowerment in some cases due to factors beyond their influence. The effect being, their families are entangled in vicious circle of poverty that will be difficult to break unless through provision of quality education.

 

 

 

 

 

 

 

Welcoming an important visitor at the school

 

 

 


 

CHAPTER TWO

2.0 SITUATIONAL ANALYSIS

2.1 Stakeholders mapping

  1. Board of management.
  2. Parents
  3. Teaching and non-teaching staff
  4. Government
  5. Students
  6. Community

 

Expectations of BOM

Parents expectation

  1. Implementation of priorities as agreed within stipulated time
  2. Accountability and transparency in use of resources
  3. Positive and steady progression in academics and resource development
  4. Regular reports to enhance monitoring and evaluation
  5. Availability of BOM members and their ideas
  6. Strategic direction of priorities
  7. Fair monitoring and evaluation of Projects
  8. support of educational programmes through fund raising sponsorships  and donations from well wishers and friends of the school
  9. involvement in school affairs through PTA
  10. accountability and transparency in use of resources
  11. discipline among students and teachers

progression in performance

  1. Support school management to achieve its goals
  2. Enhance students behavior out of the school by being role models

Promote fees payment

 

 

 

Staff expectations (teaching and non teaching staff)

Students expectations

  1. adequate resource materials
  2. respect for all
  3. training and development through seminars and workshops
  4. support of academic and co-curricular programs to achieve their targets
  5. motivation through rewards and recognition for good work
  6. security of tenure
  7. sustainable welfare services
  8. Execution of duties with limited or no supervision
  9. Proper use of available resources

10.  Discipline and professionalism

11.  support management plans and layout to the school

  1. Adequate learning facilities
  2. Quality affordable education
  3. Adequate teacher-student ratio in line with CBE
  4. Forums for expression
  5. Security

Sustainable welfare services

  1. Discipline and self driven in line with set rules and regulations
  2. Academic excellence from all

10.  Maximum care of available resources

Respect for all

 

 

Community expectations

Government expectations

  1. Disciplined and diligent students
  2. Stability in school through proper management
  3. Participation in school development plan
  4. Security and protection
  5. Accountability and transparent use of resources
  6. Proper and prompt returns
  7. Steady progression as per performance contract

Compliance with all educational regulations

  1. Provision of resources promptly
  2. Prompt instructions on new guidelines and emerging issues

Training and development through in service training.

2.2 Students Enrolment Year 2016

 

BOYS

GIRLS

TOTAL

Form 1

22

31

53

Form 2

21

28

49

Total

43

59

102

Table 1.0

 

 

 

 

 

 

 

 


 

2.3 CLASS PERFORMANCE FOR AUG AND NOV END TERM EXAM 2015

             

PIONEER FORM 2 SUBJECT PERFORMANCE FOR AUG 2015 

 SUBJECT

Mean score

 Mean Grade

ENGLISH



KISWAHILI



MATHEMATICS



CHEMISTRY



PHYSICS



HISTORY AND GOVERNMENT



CHRISTIAN RELIGIOUS ED.



AGRICULTURE



BUSINESS STUDIES



 SCHOOL MEAN



Table 2.0

 

 

Fig 1.0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

FORM 2 SUBJECT PERFORMANCE FOR END YEAR 2015

Subject

Mean score

Mean Grade

ENGLISH

5.7

C-

KISWAHILI

7.18

C+

MATHEMATICS

5.52

C

BIOLOGY

4.97

C-

PHYSICS

5.27

C-

CHEMISTRY

6.88

C-

HISTORY

6.39

C

CHRISTIAN REL EDU

6.3

C

AGRICULTURE

5.82

C

BUSINESS STUDIES

6.27

C

SCHOOL MEAN

 

C+

                        Table 3.0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Fig 2.0

 

 

Fig 3.0

 

 

 

 

FORM II CLASS SCHOOL MEAN GRADE FROM AUG & NOV EXAM 2015

Exams

Mean Score

Mean grade

AUG

4.62

C-

NOV

5.33

C-

Table 5.0

 

 

 

 

 

 

5.33

 

 

 

 

 

 

4.62

NOV

AUG

 

Fig 4.0

 

 

 

CLASS TARGETS FOR YEAR 2016 - 2019

 

F1

F2

F3

F4

2016

5.2

5.1

 

 

2017

 

5.3

5.3

 

2018

 

 

5.4

5.4

2019

 

 

 

5.5

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GRAPH

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.4 Teaching staff

 

Name                                     Qualification                       Teaching              Other

Subject                  duties

               

  1. Mr. James Ndegwa         Degree                                 Bio/Agric               Principal

 

  1. Mrs. Eunice K. Mutinda  Masters                             Eng/Lit                   D/Principal

 

  1. Mr. Jonathan Terer        Degree                 Maths/phy            HOD science

Games master

 

  1. Ms. Ruth W. Karanja                    Degree                 Kisw/CRE             HOD

Guidance & Counseling

  1. Mr. Francis Musyoki     Degree on going                 Math/BSt              HOD

                                                   Teaching practice

 

  1. Mr. Mureithi                   Degree on going                

   Teaching practice             Kisw/Hist

 

2.5 Non-teaching staff

Name                                                              Work

  1. Ms. Rose Wanjiru                                     Bursar/secretary
  2. Ms. Teresiah Njuguna                               cook
  3. Mr. Kimani                                                Security Officer

 

 

 

 

 

 

 

 

 

 

 

2.6 BOM Members

  1. Mr. Gideon M. Mureithi               -           Chairman
  2. Mr. James Ndegwa                       –          Secretary/Principal
  3. Eunice K. Mutinda                       –          Member
  4. Bishop John Macharia                   -           Member
  5. Mr. Kori Mathia                            -           Member
  6. Mr. Daniel Mwangi                       -           Member
  7. Mr. Caroline W. Karuku               -           Member
  8. Ms. Elizabeth Mucheru                 -           Member
  9. Mr. Newton Bwire                        -           Member

10.  Rev. Patrick Kamau                      -           Member

11.  Rahab 

 

 

 

PTA Members

  1. Mr. Daniel Mwangi     -           chairman
  2. Mr. James Ndegwa     -           secretary / principal
  3. Rahab                          -           member
  4. Eunice K. Mutinda     -           Member

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.7 Organization’s structure

 

 

Secretary

Cooks

Lab assistant

Security guard

Prefects

Subject teachers

Students

Students

Assistant school captains

Subject heads

Class prefects /monitors

Prefects on duty

School Captains 

HODs               

Class Teacher

TODs

Deputy Principal

Bursar

Principal

BOM

PTA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.8 Physical facilities

Tuition block

2 complete classrooms

1 incomplete science lab

 

Temporary Administration block

-        Principal’s office

-        D/principals office

-        Bursar/Secretary’s office

-        staffroom

 

Sports facilities

-        1 volleyball pitch

-        1 netball pitch

-        1 handball pitch

 

1 makeshift kitchen

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.9 Learning Resources/Books ratio

Subject           Book student ratio

Physics            1:4

Chemistry        1:4

Biology           1:3

Maths              1:3

English            1:3

Kiswahili         1:3

Kiswahili         1:4

Geography      1:4

CRE                1:4

History            1:3

Agriculture      1:4

B/Studies        1:4

 

Furniture

Students chairs/desks              105

Teachers tables                        2

Laboratory tables                    2

Teachers chairs                        7

Office table                             1

Metallic boxes                         2

Sanitation facilities

-         latrines for boys               6

-         latrines for girls                8

-        One 5000 litres plastic water tank

 

 

 

 

 

 

 

 

 

 

 

 

FINANCIAL ANALYSIS FOR YEAR 2015

 

 

VOTE HEAD

SCH FUND A/C

OPERATION A/C

TUTION A/C

INCOME

Ksh.705,100

Ksh.177,917

Ksh.92,219

EXPENDITURE

Ksh.700,320

Ksh.172,500

Ksh.97,500

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.11 SWOT analysis

Kimani Ngunjiri school is an institution that offers the 21st century generation an opportunity to explore the potential fully. It seeks to be an agent of change in transforming the society. As the school endeavours to do this, there are factors which have direct bearing on our success which encompasses SWOT (strength, weakness, opportunities and threats). These are highlighted below:

 

 

 

Strengths

(a)     Strong effective Board of Management

(b)     Disciplined students

(c)     Experienced, co-operative teaching and non-teaching staff

(d)     Sponsorship of few needy students by the BOM.

(e)     Synergy  with local community and neighboring primary school

 

Weakness

(a)     Inadequate physical facilities

(b)     Limited funds

(c)     Lack of title deed

(d)     Inadequate land

(e)     Inadequate human resource

 

Opportunities

(a)     Good relationship with resourceful persons and institutions such as CDF & county govt.

(b)     Good will from parents

(c)     Assistance from primary school e.g playground

 

Threats

(a)     Poor economic background

(b)     Prevalence of unstable families

(c)     Orphaned children

 

(d)     Mushrooming of other public and private schools

(e)     Shared title deed – the school has no title deed of its own

(f)      Alcohol and drug abuse in the neighbourhood.

 

 

 

 

 

 

 

 

2.12 PESTEL analysis

Political factors

-         The school, being a public institution has remained neutral in its endeavours.

-          the political arm has positive influence on the school.

-         Political leaders have let the school to be run as an independent unit.

-         political leaders have been supportive to the school.

Economic factors

-         The school is located in a low income earning area with majority of parents being peasant farmers and casual labourers. This had led to fee defaulters, delayed payment and in some cases inability to pay.

-         Since infrastructure development depends on fee payment, development is slow.

-         Funding from CDF and Ministry of Education (FSE) is inadequate.

-         Some students are also forced to do casual work to retain themselves in school.

-         To avert the problem, the school intends to partner with other stakeholders such CDF & county govt to assist in bursaries & infrastructural duty. .

Social factors

-          High level of illiteracy among parents.

-          Many broken families.

-          The school admits some over-age students and girls lack basic personal effects like the sanitary towels. However, the community has institutions like churches which help foster good morals in the society.

Technological factors

-         Information sharing can be done through the internet via e-mail and whatsapp groups  

-         Internet can be used as virtual library using search engines like google.

-         Key topics can be presented using programs such as MS Powerpoint by incorporating projectors and digitized formats.

-         Typing and printing of exams and other administrative documents is cost effective. It can also be done within the school environment. All is possible with availability of electricity.

-         Technology can also be a threat especially if learners access pornography, use of phones to cheat in exams and getting addicted to facebook. This can lead to addiction, time wastage and consequently low performance.

Ecological factors

-         Conducive environment for learning.

-         Part of the land being rock & steep and not viable to the school. .

-         Accessibility of the school is difficult. This affects students morale which in turn affect their concentration and overall performance.

-         It also affects the staffing.

Legal factors

-         The school is a public institution and must comply with legal guidelines provided through the Ministry of Education.

-         Validation and calibration of curriculum must be within legal framework as provided by Ministry of Education.

-         With enactment of the  new constitution, aspects such as discipline must be clearly crafted since dispensation stipulates that corporal  punishment is against the law.

-         education for all policy (UNICEF) must be upheld by all through even readmission of mother-students compliant with Ministry of Education policy irrespective of the implications.

-         The school is fully registered as a public mixed day single stream school. However, school has not acquired its title deed.

-         Ministry of Education instructs release of results certificates to students even if they have not cleared their fees. This affects the financial status of the school negatively.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHAPTER THREE

3.0  STRATEGIC DIRECTION

 

3.1  School Motto

Education empowers

 

3.2  Vision

To have the power to learn, lead and succeed.

 

3.3  Mission

To promote academic excellence and provide the opportunity for the students to attain their individual, social intellectual and physical potential.

 

3.4 Core values

-        Diligence – All be careful and persistent in duties and responsibilities

-        Integrity – Ensure strong moral principles are held

-        Accountability – Everyone to serve in an open and transparent manner

-        Professionalism – Do everything in the right way, place and time

-        Efficiency – Ensure everything is done well and on time

 

 

 

 

 

CHAPTER FOUR

4.0 STRATEGIC OBJECTIVES

4.1 Academic development and performance

To achieve good performance, the following activities are essential:

  1. Set realistic mean score in all subjects at departmental level
  2. Introduce remedial teaching for weak students
  3. Sensitize students on time management
  4. Strengthen study groups and academic clubs
  5. Increase teacher-student contact hours
  6. Introduce academic clinics for all classes
  7. Promote use of IT and SMASSE techniques in teaching and learning
  8. Facilitate practical approach in science and mathematics
  9. Establish a library with adequate books and provisional materials

10.  Formulate regular evaluation tests and exams

11.  Promote links with best performing schools through benchmarking

12.  Reward best academic performance

13.  To admit students with good grades to boost enrolment

 

4.2 Discipline Enhancement

  1. To improve communication between administration and students
  2. Sustain school rules and regulations
  3. Proper form one orientation and parents orientation
  4. Strengthen class family and house meetings
  5. Proper induction of prefects and strengthening their roles
  6. Strengthening guidance and counseling programs
  7. Sensitize students on proper school uniform
  8. Proper scrutiny of new students admissions
  9. Devise deterrent measure for indiscipline.

 

 

4.3 Infrastructure and facilities

4.31 Staffroom

  1. Provide lockable cabinets
  2. Provide curtains
  3. Build shelves for keeping books
  4. Increase staffroom chairs
  5. Provide a television and DVD set for current affairs updates

 

4.32 Classrooms

  1. Construct 3 new classrooms
  2. Paint the classroom walls & floor.
  3. Add desks and chairs for extra class
  4. Repair all broken chairs and desks and serialize them
  5. Install power in all classes
  6. Teachers table per class
  7. Have proper records for students chairs and desks.

 

4.33 Laboratory

  1. Put up a new laboratory with lockable preparation room, store and teachers office
  2. Put up lockable shelves for the lab equipment
  3. Put up work top benches
  4. Install water system
  5. Install gas supply system and electricity

 

4.34 Kitchen

  1. Put up a permanent kitchen with a store, cateress office and serving area
  2. Install 3 energy saving jikos

 

 

4.35 Gate

  1. Put up a permanent gate
  2. Write the motto, vision and mission of the school
  3. To have logo of the school
  4. To have gate man’s office

 

4.36  Library

  1. To put up a library with a capacity of 60 student with a reserve and reference section
  2. Put up shelves for the books
  3. Have library toilet

 

4.37  Toilets

To construct staff toilets

 

4.38  A Modern Administration Block

 

4.39  Water tank

To construct a 10,000 liters water tank.

 

4.4 Teachers and students welfare

4.41 Students’ welfare

  1. Need to strengthen students participation in co-curricular activities
  2. Introduce talent/cultural days in the school
  3. Ensure proper sanitation and cleanliness through regular inspection by Teacher on duty and prefects
  4. Ensure safety measure through regular inspection of electrical wiring and manning of the class, laboratory and the school compound
  5. Strengthen peer counseling
  6. Guidance and counseling to have a fixed program on termly activities
  7. Strengthen students participation in clubs
  8. 8.      To have democratic election of students council

 

4.42 Staff welfare

  1.  To strengthen the teaching and non-teaching staff welfare
  2. Encourage effective communication between teaching and non-teaching staff through joint forums
  3. Organize regular capacity building programs for staff members
  4. Regular revision of the staff welfare constitution
  5. To issue uniform to the non-teaching staff ie watchman and kitchen staff
  6. To ensure safety and security of staff while at work.

 

4.5 Improving financial management

  1. Sustain well managed financial records
  2. Constantly identify major sources of income to the school
  3. Create a close link to the donors or the sources of funds through acknowledgement and giving regular records of expenditure
  4. Each project should have a votehead
  5. Prioritize projects in respect of short term, medium and long term
  6. Maintain tendering of supplies within stipulated threshold
  7. Ensure an effective tender committee and procurement committee

 

4.6 Improving administrative management

  1. Ensure effective communication between administration, BOM and PTA
  2. Strengthen the role of PTA
  3. Strengthen the role of BOM and their mandate
  4. To have a focused and visionary BOM executive committee
  5. BOM well maintained administrative records
  6. Need to strengthen respective departments and define their roles.

 

4.7  Teaching/Learning materials

  1. Acquire sufficient  textbooks and office stationery
  2. Purchase computers, printers and projectors
  3. Acquire furniture – lockers and chairs
  4. Lab equipment and apparatus, charts and models

 

 

 

CHAPTER 5

5.0 IMPLEMENTATION PLAN MATRIX

5.1 Academic Development

Strategy

Activities

Who

Time frame

Resources

Sources funding

Assumptions

Output indicators

Set a mean score for all departments

 

 

 

-Individual subject mean score

-departmental mean score

-school mean

-Subject teachers

-HODs

-class teachers

-principal

 

Termly & Annually

T/L materials

FSE

Departments well equipped

Achievement of target mean score

Introduce remedial teaching for weak students

-identify weak students

-establish where they are handicapped

-formulate a program for the lessons

Subject teachers

Continuous

T/L Materials

-FSE

-(Tuition)

-parents

None to be left behind

 

Improved grades

Sensitize students on time management

-drawing a timetable (class and personal)

-effective use of bell

-time table committee

-Students bell ringer

-TOD

Continuous

-personal timetable

-alarm clock

-bell

 

All have means to get to school on time

Effective coverage of content

 

Keeping deadlines

 

 

 

Strengthen study groups and academic clubs

-formation of study groups in class as per subject

-consistent allocation of tasks to the groups

-follow up

Subject   teachers, students and club patrons

Continuous

T/L materials

FSE

(Tuition)|

All students are active participants

Number of tasks accomplished every term

Increase teacher-student contact

Establish pre-lesson hours and post lesson hours

Subject teacher

Continuous

T/L materials

FSE

Tuition

T/L have a positive attitude

Record of work

Schemes of work

Lesson plan

Introduce academic clinic for all forms

A session between subject teacher, parent and student

Subject teacher, parent and student

Per year per class

T/L materials

 

 

FSE

Parents funds

All parties to participate actively

Improved grades

Promote use of IT and SMASSE techniques in teaching

-Avail ICT materials

-Integration of ICT in lessons

-Equip students with ICT skills

-Obtain a teacher in IT

Principal

 

Subject teacher

Per term

ICT Materials (Computers, projectors CDs, flashdisks)

FSE

Parents funds

Teacher has pre-requisite skills

Practical use of the devices

Facilitate practical approach in science subjects

-Employ lab technician

-carrying out demonstrations in practical activities

-All students carry out practical activities

-subject teacher

-lab technician

-HOD Science

Termly

Laboratory equipment, apparatus and T/L materials

CDF

FSE

Lab is well equipped

All students to have manipulation skills to carry out practicals

 

Number of practicals carried out

Establish a library with adequate books and revisional materials

-To make students buy class readers

- school to buy reference materials

-rewarded writen and spoken English and Kiswahili

-create efficient lending system by incorporating ICT

 

 

-Librarian

-Principal

-Parents

-Subject teachers

-HOD Languages

Students

5 years library establishment

 

1 year resource materials eg books

Books, ICT materials

Parents

Donors

 

Effective communication through reading, writing and speaking

Formulate regular evaluation tests and exams

-having standard formative and summative tests

-Exams HOD

-subject teachers

Termly

Exams papers, computers and printers

FSE

Tuition

 

Markbooks/progress records

Promote links by benchmarking

Organize benchmarking trips by students and teachers

Principal

Deputy principal

HODs

Teachers

Students

Every year once

Transport

FSE

Tuition

 

Number of trips

 

Change of attitude

Boost enrolment

-admit  students with good grades to increase enrollment in the long term.

-Admission committee

Annually

Writing materials

FSE

Tuition

 

No. of students admitted

 

 

 

 

 

 

 

Infrastructure and facilities

Strategy

Activities

Who

Time frame

Resources

Sources funding

Assumptions

Output indicators

Classrooms

Mobilize funds to put up three classrooms

Principal

BOM

Parents

One class per year by Feb 2020

Building materials  Ksh. 2.4m

CDF

Parents

 

1 physical classroom per year

 

3 classrooms by 2020

 

Laboratory

Mobilize funds to put up a laboratory

BOM

By Nov 2017

Financial

3.9M

CDF

 

 

 

 

Physical laboratory

Kitchen

Build a modern kitchen

CDF

By Nov 2016

Financial Ksh. 1.2M

CDF

 

Good kitchen

Toilets

Building staff toilets

PTA

By Nov 2017

Financial

Human resource ksh. 220,000

 

CDF

Parents

 

Enough toilets

Girls-1:25

Boys: 1:30

Gate

Mobilize funds

Build a good gate

Principal

BOM

PTA

By Nov. 2017

Ksh. 110,000

County Govt

 

Physical gate

Library

Mobilize funds

Build a good library

Principal

BOM

PTA

By June 2021

 

CDF, County Government & Ministry of Education

 

A good library

 

Well structured library

Administration Block

Mobilize funds

Build a Modern Administration block

Principal

BOM

PTA

By June 2020

Kshs. 7M

Donors

 

A modern Administration block

 

 

 

 

 

 

 

 

Teaching/Learning materials

Strategy

Activities

Who

Time frame

Resources

Sources funding

Assumptions

Output indicators

Acquire sufficient textbooks, office stationery and sundries

-to purchase enough textbooks and reference materials

-Provide enough stationery

Principal

By 2018

Financial

Ksh. 130,000 per year

FSE

Tuition

Government to provide funds

Sufficient resources

 

Book- student ratio

Computers, printers, projectors

To buy  3 computers, 1 printers and one projector

Principal

HOD sciences

 

By  June 2018

Financial

Ksh 250,000

Donors

FSE

Parents

 

3 computers

1 printers

One projector

Games

Indoor games

Principal

HOD Games

By Nov 2016

Equipment

FSE

 

At least 3 indoor games

Furniture: lockers/desks

Locker & chair

 

Principal

BOM

Annually

Financial @ 4,000/=

FSE

 

Each/ student

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


To maintain high level of discipline

Strategy

Activities

Who

Time frame

Resources

Sources funding

Assumptions

Output indicators

To improve communication between administration and students

-parades

-class meetings

-house meetings

-family meetings

-notice board

-Prefects

-Class teachers

-House teachers

-HODs

-Principal

Continuous

-

-

No victimization

Effective response to information

Establish school rules and regulation

-Draft rules

-Every new student to receive a copy during admission

-Post the rules and regulations on the notice board

 

 

 

 

 

-Deputy principal

-Class teachers

-Discipline committee

On admission

Writing materials

FSE

 

Adherence to the rules and regulation

Proper form one orientation and parents induction

-Organise form one parents meeting

-Guided tour around the school

-Form one taken through the school programme

-introduction to the staff

-class teacher

-Guidance and counseling  HOD

-Principal

-Deputy principal

Every year

 

 

 

Self driven students

Demonstration of students

Strengthen class and house meetings

Regular class meetings and house meetings

-Class teachers

-House teachers

-prefects

Class – per week

House – per month

 

 

 

Sense of belonging

Induction of prefects and strengthening their roles

-Democratic election of students leaders

-Leadership training seminars

-Regular meetings

 

-Deputy principal

-HOD guidance and counseling

-Discipline committee

-Class teacher

Continuous

Finances for seminars

 

Prefects uniform

FSE

 

-Strong Assertive prefects

-good control of students

Proper school uniform

Fully dressed in neat uniform

-deputy principal

-Teacher on Duty

-Students

Continuous

School uniform

Parents

Good timely response

Neat school uniform

Proper scrutiny of new admissions

-interviews

-entry behavior of  student in former school from past records

Interview panel

Every year

Writing materials

FSE

Honesty of the interviewee

Well behaved students

Devise deterrent measures for indiscipline

-punishing indiscipline

-proper recording of indiscipline

-follow-up of the case

- guidance and counseling

-deputy principal

-discipline committee

-HOD G/C

Continuous

 

 

 

Positive change in behavior

 

 

 

 

 

Students and Staff welfare

Students

Strategy

Activities

Who

Time frame

Resources

Sources funding

Assumptions

Output indicators

Strengthen students participation in co-curricular activities

-Creativity/ establish different games

-buy equipment

-ensure all participate

-set a program

-organize sports day

-Games master

-club patrons

-games prefects

-principal

Continuous

Finances

FSE

All students participate

-Effective participation

-certificates awarded

Introduce talent /culture day in the school

Talent shows

-Games masters

-House masters

-Club patrons

Every term

Sports equipment

 

-All students participate passively or actively

-it will  be students centered

-Effective participation

-identify talented students

 

Proper sanitation

-provision of brooms, water and detergents

-regular supervision

-Principal

-Deputy principal

-TOD

-Prefects

Daily

Finances

 

 

Clean environment

Neat and smart students

Safety measures

-installation of broken cables and switches

-replacement of broken taps and window panes

-having a time table for security guards

-Principal

-Deputy principal

-security guard

-hired artisan

-bursar

Every term

Finances

FSE

 

No hazards or accidents

Guidance and counseling

-drawing a fixed termly program

-identify peer counselors and allocate them duty

-HOD guidance and counseling

-peer counselors

 

Continuous

Finances

FSE

-students are free to seek help

-confidentiality on teachers part

-number of guidance and counseling group sessions

-positive behavior change

To have democratic election of students council

Election of prefects

-Deputy principal

-Disciplinary committee

Yearly

 

 

Students are responsible

Effective prefects

Good leadership

 

 

 

 

 

Staff

Strategy

Activities

Who

Time frame

Resources

Sources funding

Assumptions

Output indicators

To strengthen staff welfare

-Enhance teamwork through joint forums, organize capacity building programmes

-revision of staff welfare constitution

-issue uniform to non-teaching staff

-Principal

-welfare committee

Continuous

Financial

FSE/PTA

It will be positively attended by all

Adherence to welfare constitution

Number of meetings

 

Finance and Administration

Strategy

Activities

Who

Time frame

Resources

Sources funding

Assumptions

Output indicators

Sustain well maintained financial records

-Proper recording

-Proper entries

-good filing

-automate all records

School bursar

Continuous

-Computer system

-Cabinet

-Calculators

-books of accounts

FSE

 

Proper records

Constantly identify major sources of income

-writing proposals requesting for funding

-writing acknowledgements after receiving the funds

-giving proper returns on expenditure

Principal

 

Bursar

Continuous

Books of accounts

FSE

 

-received funds

-development structures in place

 

Effective communication between administration, BOM and PTA

-regular meetings

-writing letters of invitation for meetings

-Principal

-BOM

-PTA

Continuous

Writing materials

FSE

 

Minutes of meetings

 

Number of meetings per year

 

Have well maintained administrative records

-writing of PTA and BOM minutes

-Signing of visitors book

-writing the principal’s log book

TOD log book

Principal

Continuous

 

 

 

-PTA files

-BOG files

-Visitors book

-Log book

TOD log book

 

 

CHAPTER 6.O

6.0              MONITORING MATRIX

 

Strategy

Reporting period

Target planned

Actual to date

Variance         %       

Responsible

Comments

TEACHING/LEARNING RESOURCES

Text books

April 2018

Book: pupil ratio 1:2

 

 

 

 

Procurement of computers, printers and a projector

October 2018

3 computers

1printers

1 projector

 

 

 

 

Procurement of furniture: lockers/lockers

continuous

Ratio of 1:1

 

 

 

 

DISCIPLINE ENHANCEMENT

To enhance individual and programmed group counselling

3 months

Daily individual and 2 group sessions per term

 

 

 

 

Discipline measures

3 months

Reduced number of students on punishment

 

 

 

 

 

 

 

 

STUDENTS WELFARE

Participation in co-curricular activities

1 year

Every student to have a sport

 

 

 

 

INFRASTRUCTURE DEVELOPMENT

Land ownership

1 year

Process land title deed

 

 

 

 

Construction of 3classrooms

Annually

June 2018

One classroom per year

 

 

 

 

laboratory

Nov 2016

One science lab.

 

 

 

 

Kitchen

Nov. 2016

One school kitchen

 

 

 

 

Toilets

Nov 2017

Toilets 6 for girls and 5 for boys

 

 

 

 

 

 

Gate

Nov 2017

A good stone and iron gate

 

 

 

 

Library

June 2021

Well furnished library

 

 

 

 

STAFF WELFARE

Provision of staff toilets and clean water

By Oct 2017

4 litres of water  per daily

 

 

 

 

Procurement of uniform for the cooks and security guard

Nov 2017

Smart uniforms for cooks and security guard

 

 

 

 

Capacity building for staff

1year

School based seminar/ workshop per year, team building

 

 

 

 

ADMINISTRATION AND FINANCE

Well maintained accounts records

1year

One computer and software, school management software

 

 

 

 

To write proposals for soliciting funds

continous

CDF, county govt, donors and well wishers

 

 

 

 


















ACADEMIC DEVELOPMENT

Strategy

Reporting period

Target planned

Actual to date

Variance         %       

Responsible

Comments

Enrolment

1  year

Increasing admission  every year by 45 students

 

 

 

 

 

Mean score

Set grades targeted

Annually

KCSE mean

2018 – C -

2019 - C

 

 

 

 

 

Students study timetable

3 months

Practical timetables

 

 

 

 

 

Group work

3months

To have functional study groups

 

 

 

 

 

 

Effective use of IT

3 year by 2018

Adequate IT material

 

 

 

 

 

 

Practical sessions in Sciences

2 years

(Nov 2017

3practicals a week for every class

 

 

 

 

 

 

Evaluation tests

3 months

Three tests every term

 

 

 

 

 

CHAPTER SEVEN

7.0  EVALUATION MATRIX

Key issue

Key indicators

Actual achieved

Variance and reasons

Formative

Summative

2016

2017

2018

2019

2020

2021

Academic development (Access and equity)

-         Enrolment trends

-         Drop out rates

-         Learners progression rates

-         Completion rates

 

 

 

 

 

 

 

 

 

 

 

 

 

Quality and efficiency (Learning materials)

-         Pupil book ratio

-         Learners KCSE performance standards

-         Pupil teacher ratio

-         Delivery surveys

 

 

 

 

 

 

 

 

 

 

 

 

 

Institutional development (infrastructure development)

-         Land ownership title deed

-         Library

-         Laboratory

-         Kitchen

-         Gate

-         Pupil-toilet ratio

-         Utilization of resources

 

 

 

 

 

 

 

 

 

Discipline

-         Number of students on punishment

-         punctuality

 

 

 

 

 

 

 

 

Staff and students welfare

-         students involvement in sports

-         availability of water: 4 litres per student daily

 

 

 

 

 

 

 

 

 

 

Administration and finance

-         computerized management system

-         stakeholders feedback

-         utilization of resources deployed

-         level of sponsorship

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tree Planting Session

KIMANI NGUNJIRI HIGH SCHOOL

P.O. BOX 17933 – 20100 NAKURU TEL: +254 731 546 145

Email: menengaihillschool@yahoo.com

 

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